Data-Driven Secrets from Prodoscore’s Q3 2025 Recruiter Benchmark Report
Recruiter efficiency is essential, not optional. Prodoscore provides staffing and recruiting firms with the workforce analytics necessary to pinpoint and prioritize the activities that genuinely generate revenue.
Our Q3 2025 Recruiter Benchmark Report, based on over 3.3 million activities tracked across hundreds of recruiters, provides a standard for evaluating team performance and identifying hidden opportunities. Here’s what the data revealed about the industry’s most productive habits:
| 📈 REPORT HIGHLIGHTS |
|---|
| Daily Active Time averages 5 hours and 4 minutes, a more accurate measure of engagement than a traditional 8-hour workday. |
| The benchmark Prodoscore is 62, with the ideal range for peak productivity without burnout being 40 to 75. |
| Remote Work is the clear trend, with 63% of activities logged by remote workers, yet productivity scores for in-office and remote recruiters were virtually identical. |
| The best performing day of the week is Wednesday. |
| The Best Time to Connect (calls over 1 minute) is Tuesday between 12pm and 2pm. |
The Habits that Drive Success
The report highlights the Daily Active Time metric, which represents the actual time spent on core work applications and revenue-generating tasks, rather than just the time logged into a computer. The industry benchmark is 5 hours and 4 minutes. Comparing your team’s active time to this benchmark can quickly identify potential burnout (if the time is too high) or a lack of engagement (if it's too low).
The Average Prodoscore is a composite metric that quantifies overall activity, ranging from 0 to 100. The Q2 benchmark is 62. While a higher score generally means higher productivity, the ideal range is between 40 and 75. Consistently exceeding 75 suggests a risk of burnout and a potential need for more capacity to manage opportunities.
Strategic Work Habits: When and Where Work Happens
Understanding when and where recruiters are most engaged is critical for efficiency.
Work Location: Productivity Unchanged by Setting
The data confirms a strong industry trend towards remote work, with 63% of activities logged by remote workers. Crucially, the productivity scores (Prodoscore) for in-office (59.72) and remote (60.31) workers are virtually identical. This key insight allows firms to make informed decisions about their hybrid policies without sacrificing performance.
Top vs. Bottom Performing Day
When should you schedule the most critical client calls or candidate outreach? According to the report, Wednesday is the most productive day, with the highest Prodoscore. Conversely, Friday is the least productive day. Firms can use this data to plan and schedule key tasks when recruiters are most likely to be engaged.
Employee Engagement Builds a Healthy Pipeline
A healthy candidate pipeline relies heavily on engagement activities like calls, meetings, and emails.
- Call Activity: Recruiters averaged 95 calls per week in Q3 2025, with an average duration of 6 minutes. The trend shows call activity is up quarter-over-quarter, indicating recruiters are busy with new job placements.
- The Best Time to Connect: The data pinpoints Tuesday between 12:00 PM and 2:00 PM as the window with the highest number of actual, meaningful conversations (calls lasting over 1 minute). Targeting this window for critical outreach maximizes the chance of a direct connection.
- Email Activity: Recruiters sent an average of 55 emails per week. Unlike the uptrend in calls, email volume shows a downtrend. This suggests that AI tools are increasingly taking over email outreach, allowing recruiters to refocus their efforts on lower email activity but with higher personalization.
Choose a Data-Driven Approach with Prodoscore
Stop guessing about productivity and start leading with data. Prodoscore provides the comparative standard necessary for evaluating your teams, optimizing your processes, and improving placement rates and revenue.
