The Best AI Tools to Get Employee Insights in 2025
Understanding how employees work is crucial for fostering a productive and engaged workforce. Insights into workflow patterns can identify potential roadblocks and optimize resource allocation. This deeper understanding also allows for more informed decision-making, targeted training initiatives, and strategies that support employee well-being and job satisfaction. Ultimately, companies that invest in understanding their workforce are better positioned to enhance efficiency, boost performance, and create a more positive and sustainable work environment.
The productivity tools of 2025 have one thing in common: they all use AI to improve the customer experience. An AI-powered solution will remember preferences, automatically jump to the project or file you want to work on, automate basic tasks, and offer several other tools to save time and improve the quality of work. According to a recent report from McKinsey, three times more employees are using AI than their leaders think, and they anxiously await AI implementation to make their jobs more efficient.
On the flip side, most of the AI available in the solutions you use every day can help management and leaders understand the scope of how, when, and why work is being done in their business. Savvy leaders will ensure their workers have access to all the latest AI functionality, as AI use is significantly correlated with higher performance at work, 40% more, according to an MIT study.
A recent Prodoscore study showed that employees who used AI spent approximately 45 minutes per week using these tools and were active for an additional 30 minutes per day, compared to those who did not use them.
Let’s look at how some commonly used solutions incorporate AI, and how they can help managers get a handle on vital analytics.
1. Project Management Solutions
AI has many uses in project management. Project management ensures that tasks progress and essential projects are completed on time. Having AI on your side to alert you to problems, send automatic reminders, and act as a personal assistant removes much of the usual mental load and reduces risk.
Project managers who use project management solutions like Monday.com can take advantage of features like:
- Automatic selection of who to assign to a task based on workload
- Automation of small tasks such as task categorization, sentiment detection
- Creation of project summaries to gauge status
- Notification of risks due to pre-selected criteria, such as ownership issues or missed/approaching deadlines
2. Human Resources Solutions
Human Resources solutions have historically included automation to tackle tasks like sorting through resumes, and more recently have made the jump to AI. An example is PCRecruiter, which offers:
- AI content generation, including job descriptions
- AI search for potential candidates
- AI candidate summary generator
- AI email generator
While some of these features are offered in more commonly used productivity suites such as Google Workspace or Microsoft Office, having them within an HR solution allows for more specialization.
3. Office Productivity Suites
Microsoft and Google have consistently rolled out AI functionality in their productivity suites, Google Workspace and Microsoft Office. Google recently made most of its Gemini AI functionality available to all paid subscribers, while Microsoft’s CoPilot has been a feature of Office for some time. Both solutions allow for AI content creation, editing and refining of emails, and other enhancements.
Workers who haven’t used this functionality could benefit from the free training that both Google and Microsoft offer for their AI solutions. Their everyday workflow and outputs will improve once they learn how to write prompts and use the tools correctly. Regarding productivity tracking, the Prodoscore solution integrates with both Workspace and Office to track outputs, and users can visualize if employees use the AI features in both suites.
4. Building Custom Solutions With Agentic AI
Agentic AI differs from generative AI because it builds AI agents to perform specific tasks and automate simple workflows. Generative AI is the term used to describe the AI functions using prompts that we’re more familiar with.
Agentic AI facilitates the creation of custom solutions in-house that pull data from various sources. A workforce analytics dashboard that speaks to custom company KPIs would be a good example of something that agentic AI would be suitable for. However, combining an HR solution and Prodoscore should produce all the analytics you’re looking for.
The only downside is that only people with a coding background can do this now. It is possible to build micro-agents, such as Gems from Google, but building fully-fledged agents that can handle multiple tasks requires coding knowledge. New tools will roll out from Google and Microsoft in the later part of 2025 to make it easier, but for now you can follow this guide from OpenAI to get started.
4. Productivity Tracking Solutions
All of the above-mentioned software solutions can be integrated with Prodoscore to show how much time was spent in the various solutions by individual employees, departments, and the organization. Prodoscore integrates with over 50 business productivity tools and software solutions to give you an overall picture of what your team is doing and how they’re doing it.
Our tool has also recently been enhanced with AI Insights, which summarize trends and offer recommendations based on employee software use, internal collaboration, and more. Prodoscore captures actionable insights about daily productivity and engagement and gives valuable metrics to employees, managers, and senior leaders that they can use to improve their work. It is not a draconian monitoring solution that treats employees like children to be watched. These AI Insights can be paired with an individual’s productivity score for self-coaching, accountability, and transparency in one-on-ones.
Do you want to be able to monitor your workforce's uptake of AI solutions? Prodoscore can do that and much more.
